Job Summary

The Assistant Program Director will provide support to the Program Director in planning, implementing, and overseeing various programs and events that serve the Hamilton Jewish community. This part-time role will also have the responsibility of serving as the Seasonal Camp Director, overseeing the coordination and management of the Federation’s seasonal camp operations. The Assistant Program Director will be instrumental in assisting with daily program logistics, community engagement, and the execution of the Federation’s mission-driven initiatives.

 

Key Responsibilities

1. Program Support and Development

- Assist the Program Director in planning and implementing annual and weekly community programs, ensuring alignment with the Hamilton Jewish Federation’s goals.

- Help manage key initiatives such as PJ Library, the J Welcome Home initiative, and programs at the Margaret’s Legacy Holocaust and Jewish Advocacy Learning Centre.

- Provide logistical and administrative support for community events such as the Morris Black speaking contest, the annual Jewish film festival, and the Jewish book festival.

- Serve as a point of contact for community members regarding program details, registration, and inquiries.

 

2. Seasonal Camp Director Responsibilities

- Lead and manage all aspects of the seasonal camp, including planning, staff recruitment, training, scheduling, and camp logistics.

- Ensure the successful execution of camp activities and adherence to safety standards.

- Create a nurturing and engaging environment for campers, promoting Jewish values and community spirit.

- Coordinate with other departments to ensure all resources, materials, and staff are in place for the smooth operation of the camp.

- Monitor the camp’s budget, manage expenses, and ensure financial accountability.

 

3. Event Coordination and Execution

- Assist with the coordination of logistics for community-wide events, including registration processes, securing venues, and managing volunteers.

- Work closely with the Program Director to oversee event timelines, ensuring all aspects of event planning and execution are seamless.

- Support the marketing and promotion of programs through coordination with the Marketing Director and other staff.

 

4. Administrative and Operational Support

- Handle the registration process for various programs and events, maintaining accurate participant records and payments.

- Assist in preparing program reports and evaluations to be presented to the Program Director and CEO.

- Collaborate with the Office Administrator on room bookings, equipment setup, and program materials.

- Monitor program budgets and expenses, ensuring alignment with allocated resources.

 

5. Collaboration and Teamwork

- Build and maintain strong relationships with community partners, schools, synagogues, and other stakeholders to enhance program reach.

- Provide leadership and guidance to volunteers and part-time staff during program execution.

 

Qualifications

- Previous experience in program coordination or event planning, preferably within a non-profit or Jewish communal setting.

- Experience in camp leadership or youth program management.

- Strong organizational and multitasking skills, with attention to detail.

- Excellent communication and interpersonal skills.

- Ability to work collaboratively and manage multiple priorities.

- Familiarity with Jewish culture, traditions, and values.

- Proficiency in Microsoft Office Suite and program management software.

Working Conditions

- Part-time position with flexible hours during the year, increasing in intensity during the camp season.

- Seasonal commitment as Camp Director with the ability to manage and lead camp operations during the designated camp period.

E-mail your resume and cover letter to Gustavo (grymberg@jewishhamilton.org)