Responsibilities:
• Complex calendar management and workflow activities, accurately compiling, transcribing and wordprocessing of correspondence, drafting documents and proposals, preparing spreadsheets, meeting
packages and presentations.
• Provide administrative support and expertise to the Board of Directors as needed.
• Functions to support the CEO will include scheduling appointments, meetings, minute taking, receiving
reports and information and disseminating and distributing them.
• The role will require providing administrative support and preparations for various committee
meetings, board reports, meeting minutes and agendas.
• Handle confidential information with tact, courtesy and respect acting as an extension of the CEO at all
times.
• Respond and relate to external partners and donors in a professional, respectful and confidential
manner.
• Overseeing incoming and outgoing communications, including emails, phone calls, reports, and internal
correspondence
• Filing important documents, such as reports, meeting notes, emails, and letters
• Keeping the CEO’s calendar up-to-date, including adding events, rescheduling appointments and
providing daily briefings
• Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and
customers